Tag Archive for: Water
Finding the Best Environmental Sampling Tool
There is a need for most water entities to centralize data, and more easily load, share, analyze, and report data. Locus Technologies’ customizable software makes scheduling and collecting routine water samples is made easy by using Locus Mobile and EIM. Below is a list of frequent challenges that customers have encountered during their water sampling process and how they can be solved using the right tools from Locus. or better communications.
Challenge 1: Finding a flexible sampling planning tool
Planning tools need to allow flexibility in terms of different sampling intervals and date ranges, different field and analytical parameters, and account for location grouping. Using a well-designed application can pull together all of this detailed information and can provide a summary view of the individual samples. A manager can easily view sample status, and whether the sample is complete, in process, or planned. A well-designed application can also generate the chain of custody (COC), and lab and sample shipping date information and labels per sample, which is a huge time saver. This type of sample tracking detail seemed to be very useful to many conference attendees to help ensure they are in regulatory compliance with required sampling frequencies. A key feature to look for is an application that is flexible enough that it can allow one-time, unplanned sample events such as water main breaks, customer complaints and schedule changes, and can handle complex multi-year routine sampling with ease. As a plus, it’s easy for you or your manager to know where you stand at any time.
Challenge 2: Eliminating data entry errors caused by hand data entry
Data entry errors and fixing bad data when it was transcribed from field notes to Excel or other programs is a persistent problem with the old way of doing things. Your company needs a better way to streamline the error prone data collection process. Many clients are interested in an alternative to the pencil/paper/clipboard method and had goals to move to tablet or smartphone for data collection. The universal wish list for mobile field applications included:
- Easy to use and set up
- Built in data validation to catch data entry errors at the source
- Direct upload to a data system so the end of the day all the daily samples were in the system with the push of a button
- Prepopulating locations especially for large water systems
- Complete field instructions for samplers on what to collect and where to collect it to eliminate missed samples
- Smart tracking to know on a daily/weekly basis, what samples were collected and what samples were still outstanding
- Integrated with sample planning tools (See challenge 1) to automate the sampling instructions and track the data collection activities vs plan
Challenge 3: Getting the most out of their software, especially regarding updates
Everyone is aware that software updates all the time. Sometimes its security enhancements and sometime feature enhancements or bug fixes. A source of frustration is getting a software update and not knowing what was updated or how best to incorporate a new feature/enhancement into their established process. There was also concern for impact to an established routine with field crews that were used to the existing way of doing things. Even if a functionality improved the workflow, enhancements are only valuable to a user if they understand how to use them and how to incorporate them into their existing process.
Some suggestions from the attendees included:
- Concurrent documentation updates with software updates
- “Quick start” guides for new functionality
- Online training on the new functionality with recording for later viewing
- Heads up on what is coming in the next several months so they can do strategic planning (sharing the roadmap)
- Sandbox environment to test the enhancements before going in production so they can plan how to incorporate the features into their process and train field crews
Mobile applications, which appear very simple to the users, are in reality complex software and require careful integration with the receiving database for a range of complex use cases. This makes rolling out new mobile features challenging for both the developers and the users. Enhanced customer/developer communication along with a sandbox environment can go a long way towards solving some of the inherent issues with rapid innovations and updates associated with cloud and mobile software.
Software tools are available and can solve a lot of the common data management challenges, but know what you want, know the problem you are trying to solve and know it will take some time and effort, but the end result will significantly improve your business processes. Though these challenges are present when choosing a software, Locus Technologies has the experts to help you hurdle the challenges to find the solution that is best for your business.
Request a demo
Send us your contact information and a Locus representative will be in touch to discuss your organization’s needs and provide an estimate, or set up a free demo of our enterprise environmental software solutions.
Simplify Your Water Tracking with Locus Platform
Tracking your data is made easy within our software as a service (SaaS), Locus Platform (LP). Your company can take advantage of LP’s mobile-aware browser functions, giving you the capability to do all your fieldwork with your existing phones or tablets. When cellular connections are unavailable or unreliable, Locus also has a Mobile app which supports the offline capabilities you need to keep your workflow going.
Regardless of your mobile approach, each mobile form can be easily configured to capture the data you require in the field such as photos and the sampling results.
Along with easy mobile data collection, Locus Platform can help you to:
- Track and report your daily results, such as chlorine, nitrite and temperature to water treatment operators, for real time adjustments.
- Monitor lab results from routine sampling.
- Flag out of range data in real time for notifications or data entry corrections.
- Analyze data geospatially to understand situations impacting water quality.
- Report average monthly chlorine results.
- Track water quality complaints and illicit discharges overtime.
- Generate Nitrification Reports.
- Prepare Monthly Flushing reports.
Of course, those are not the limits of Locus Platform. Our software can also help you to:
- Track and manage all types of tasks and regulatory commitments.
- Track any type of permit and associated requirements.
- Generate notifications for defined events, such as data entered above limits.
- Produce PDF and Excel reports for regulators and customers.
- Keep all your information in an easy-to-use secure system and basically future proof your program.
Whether in the office, or out in the field, Locus Technologies is with you every step of the way during the tracking process. Contact us to find your solution.
Request a demo
Send us your contact information and a Locus representative will be in touch to discuss your organization’s needs and provide an estimate, or set up a free demo of our enterprise environmental software solutions.
5 Major Signs That You Need to Replace Your Water Data Management Software
In providing water quality data management software to organizations serving millions of customers a day, our experts have found some common red flags in alternative solutions. Many alternatives to Locus are more prohibitive than helpful, leading to more issues than they should. Your organization deserves to reduce the stress of data entry, regulatory and voluntary reporting, and more. Here are the top 5 signs that your organization is using outdated water quality software:
1. You’re transcribing data more than once or still using paper forms.
In order to ensure the highest level of data quality, you should not be risking human error at multiple levels. Enter your data once, and have it audit-ready, set to go on regulatory and voluntary reports, which are created directly from Locus Software.
2. Product support is not helmed by specialists who support you adequately after implementation.
Support doesn’t end after implementation. What we often hear from our customers when they switch from other providers is that they are delighted with the level of support that Locus brings with our software. Locus is proud to have the expertise and experience to back our software, and if there is anything you need, you can be sure that Locus support can get it done smoothly.
3. Your software has regular or unexpected downtimes.
You need reliability. Your software should be available to you on-demand. Locus is proud to be the only environmental software developer to publicly share our uptime, which is over 99.9%. If you are experiencing downtimes at inconvenient times or for long periods, you should switch.
4. It’s not mobile-enabled.
Field collection is key for most organizations managing water quality data. You should be able to enter that data into your system once, and from anywhere, reducing errors and extra time doing the same work twice (or more!). Also, being able to access historical data at your fingertips can help you solve problems on the fly.
5. It doesn’t provide actionable insights.
Sure, you may have all of your data collected, but what are you doing with it? If your software is not giving you meaningful findings from analyzing your data, then you are always going to be playing catch-up. Having the tools to help your organization look forward is essential in selecting water data management software.
Want to learn more about our Water Data Management Solution? Reach out to our product specialists today!
Become Water Positive with Locus
Becoming water positive is a more difficult task than becoming carbon positive. Both in practice and in tracking complex water data. Less than a decade ago, experts questioned if it was even feasible to have a net-positive impact when it comes to water. Perhaps the biggest reason for the difficulty with water is a relative volatility when compared with carbon. Seasonal environmental changes in rainfall, as well as droughts and floods, effectively make water consumption a non-zero-sum game. And with water, quality is more important than volume. Today, companies and organizations are believing that goal a more attainable one.
Organizations are now shooting for a goal that will create a net-positive impact on volume and quality. Recently, Microsoft announced their goal of becoming water positive by 2030. Their goal is not only impressive, but it is complex and multi-faceted. They plan to achieve more freshwater collection, lower consumption, working with various agencies and NGOs on regulatory changes, and perhaps most importantly digitizing their water data.
Why is this goal so important? Almost a third of the world’s population, over 2.2 billion individuals, lack access to safe and clean water. With potential chronic shortages becoming more common and increased demand being more likely, the need for fresh water will be more drastic as time goes on. Organizations aiming for water positivity will lessen the momentum of water becoming less available.
Where does Locus come in? We can’t solve a problem that we can’t understand. With Locus software, companies and organizations can accurately track and report complex ground and surface water data. Our calculation engine can deliver real-time estimates of supply and demand and our water quality software can manage sample planning and configure notifications for late or missing samples or exceedances in pre-defined limits. Our water quality solutions, long used by utilities like San Jose Water Company and Santa Clara Valley Water, can also help businesses achieve a greater perspective on their water consumption, providing the tools to allow them to become water positive.
Contact us today to start down the path of water positivity
Is PFAS Contamination in US Drinking Water Supply the Next Crisis?
In most cities in the US, drinking water quality conforms with the norms of the Safe Drinking Water Act, which requires EPA to set Maximum Contaminant Levels (MCL) for potential pollutants. Besides, the EPA’s Consumer Confidence Rule (CCR) of 1998 requires most public water suppliers to provide consumer confidence reports, also known as annual water quality reports, to their customers.
PFAS stands for “perfluoroalkyl and polyfluoroalkyl substances,” with the most important thing to know that this large group of synthetic chemicals includes perfluorooctanoic acid (PFOA) and perfluorooctane sulfonate (PFOS).
Not Regulated by EPA
When it comes to drinking water from the tap in the US, the phrase that fits concerning PFOA and PFOS is “caveat emptor” (buyer beware). The EPA has not regulated these chemicals. There are no federal regulations for PFOA and PFOS in drinking water in the US.
In May 2016, the EPA established a drinking water “health advisory” of 70 parts per trillion (ppt) for the combined concentrations of PFOA and PFOS. While that was a start, there’s a big difference between a health advisory and a regulation that has teeth. Moreover, many scientists consider 70 ppt too high a limit. Reportedly, the EPA is considering turning its 70 ppt health advisory into regulation.
Meanwhile, some states have stepped up to the plate to protect their residents and visitors better. In April 2019, for instance, the New Jersey Department of Environmental Protection (DEP) proposed maximum contamination levels (MCLs) of 14 ppt for PFOA and 13 ppt for PFOS in the state’s drinking water.
As a water consumer, you should be aware of this crisis, as it has the potential to affect both your health and wealth.
What are PFOA and PFOS?
This toxic couple has contaminated the drinking water supply in areas surrounding some industrial sites and military bases. They’re the most studied of the PFAS group because they’re the ones that have been produced in the most significant quantities in the United States, according to the US Environmental Protection Agency (EPA).
PFOA and PFOS, which repel water and stains of various types, have been used as coatings on fabrics and leather and in the production of stain-repellent carpeting and are found in firefighting foams — which have been used extensively on US military bases for decades — among other products. Moreover, some related polyfluoroalkyl compounds can be transformed into these chemicals in the environment, per the National Institutes of Health (NIH), with the Environmental Working Group (EWG) stating that some perfluorinated chemicals not only break down into PFOA in the environment but also can do so in the human body.
While PFOA and PFOS are no longer made in the US, that hardly matters in our global economy. Both are still produced internationally, which means they end up in our country via imports of consumer goods such as carpet, apparel, textiles, and paper and packaging.
Why all the concern about PFOA and PFOS?
These chemicals — dubbed “forever chemicals” because they’re persistent in the environment and the human body — have been linked to cancer, thyroid disease, weakened the immune system and liver function, low infant birth weight, and other health problems, according to many sources.
And this is what the EPA says: “There is evidence that exposure to PFAS can lead to adverse health outcomes in humans. If humans, or animals, ingest PFAS…the PFAS are absorbed and can accumulate in the body. PFAS stay in the human body for long periods. As a result, as people get exposed to PFAS from different sources over time, the level of PFAS in their bodies may increase to the point where they suffer from adverse health effects.”
EHS Digital Transformation: Managing Drinking Water Quality Data and Compliance: CCR in the Cloud
In most industrialized cities around the world, drinking water is readily available and safe. Safeguarding groundwater (aquifers), streams, rivers, reservoirs, and lakes is crucial to continue delivering clean water on the tap. So is testing and validated water quality data. There are several aspects of drinking water quality that is of concern in the United States, including Cryptosporidium, disinfection by-products, lead, perchlorates, and pharmaceutical substances.
Recent headlines about water quality issues in cities like Flint, Pittsburgh, Asheville, or Rome and Capetown are motivating consumers to ask more questions about their water quality. Albuquerque’s groundwater is becoming seriously depleted; Fresno’s groundwater is highly susceptible to contamination; In Atlanta, Chicago, Detroit, Houston, Los Angeles, New Orleans, Newark, Philadelphia, Phoenix, San Diego and Washington, D.C., source water is threatened by runoff and industrial or sewage contamination; Water supplies in Baltimore, Fresno, Los Angeles, New Orleans, San Diego, and several other cities are vulnerable to agricultural pollution containing nitrogen, pesticides or sediment.
Locus Technologies IoT Monitoring. Connected at all times.
In most cities in the US, drinking water quality is in conformity with the norms of the Safe Drinking Water Act, which requires EPA to set Maximum Contaminant Levels (MCL) for potential pollutants. In addition, the EPA’s Consumer Confidence Report (CCR) Rule of 1998 requires most public water suppliers to provide consumer confidence reports, also known as annual water quality reports, to their customers. Each year by July 1 anyone connected to a public water system should receive in the mail an annual water quality report that tells where water in a specific locality comes from and what’s in it. Locus EIM automates this reporting and allows utilities to be transparent by publishing CCR online in real time so that consumers have access to their CCR at all times. Consumers can also find out about these local reports on a map provided by EPA.
Utilities must maintain good water quality records and manage them in a secure database with built-in alerts for any outliers so that responsible water quality managers can react quickly when there is exceedance of MCL or another regulatory limit.
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Solving water utility data management challenges—one conversation at a time
Last month I got the opportunity to attend AWWA Water Quality and Technology Conference in Toronto, Canada. I was very enthusiastic to interact first hand with end-users of different water technology tools, and interact with other water technology professionals. It’s one thing to design software and support it, it’s a whole different thing to sit and talk with the real customers and real end users and get unfiltered feedback.
As a Product Manager, I’m usually connected with our customers by the various email and messaging systems that provide an endless amount of documentation, but nothing can substitute for an in person conversation. I heard first-hand how there is a need to change existing business practices and stop using older, non-integrated systems that only provide part of the data solution. This scenario is not a new problem; there is a need by most water entities to centralize data, and more easily load, share, analyze and report data. I have had this general conversation many times, but the more in depth, one-on-one conversations about sample planning and data collection provided the most useful feedback. I had the opportunity to give a brief demonstration on “Scheduling and collecting routine water samples using Locus Mobile and EIM” at AWWA, which provided a great venue for candid feedback. Based on these conversations, I have summarized a list of frequent challenges that users encounter during their water sampling process and how they can be solved using the right tools or better communications.
Challenge 1: Finding a flexible sampling planning tool
The overall feedback I heard from attendees is their sampling is generally routine, but the planning tools need to allow flexibility in terms of different sampling intervals and date ranges, different field and analytical parameters, and account for location grouping. Using a well-designed application can pull together all of this detailed information, and can provide a summary view of the individual samples. A manager can easily view sample status, and whether the sample is complete, in process, or planned. A well-designed application can also generate the chain of custody (COC), and lab and sample shipping date information and labels per sample, which is a huge time saver. This type of sample tracking detail seemed to be very useful to many conference attendees to help ensure they are in regulatory compliance with required sampling frequencies. A key feature to look for is an application that is flexible enough that it can allow one-time, unplanned sample events such as water main breaks, customer complaints and schedule changes, and can handle complex multi-year routine sampling with ease. As a plus, it’s easy for you or your manager to know where you stand at any time.
Challenge 2: Eliminating data entry errors caused by hand data entry
Everyone I talked with had dealt with data entry errors and fixing bad data when it was transcribed from field notes to Excel or other programs. Everyone wanted a better way to streamline the error prone data collection process. Many attendees were interested in an alternative to the pencil/paper/clipboard method and had goals to move to tablet or smartphone for data collection. As a field data collection mobile product manager, this was my area of expertise. The universal wish list for mobile field applications included:
- Easy to use and set up
- Built in data validation to catch data entry errors at the source
- Direct upload to a data system so the end of the day all the daily samples were in the system with the push of a button
- Prepopulating locations especially for large water systems
- Complete field instructions for samplers on what to collect and where to collect it to eliminate missed samples
- Smart tracking to know on a daily/weekly basis, what samples were collected and what samples were still outstanding
- Integrated with sample planning tools (See challenge 1) to automate the sampling instructions and track the data collection activities vs plan
Challenge 3: Getting the most out of their software, especially regarding updates
Everyone one is aware that software updates all the time. Sometimes its security enhancements and sometime feature enhancements or bug fixes. Based on feedback from attendees, a source of frustration is getting a software update and not knowing what was updated or how best to incorporate a new feature/enhancement into their established process. There was also concern for impact to an established routine with field crews that were used to the existing way of doing things. Even if a functionality improved the workflow, enhancements are only valuable to a user if they understand how to use them and how to incorporate them into their existing process.
Some suggestions from the attendees included:
- Concurrent documentation updates with software updates
- “Quick start” guides for new functionality
- Online training on the new functionality with recording for later viewing
- Heads up on what is coming in the next several months so they can do strategic planning (sharing the roadmap)
- Sandbox environment to test the enhancements before going in production so they can plan how to incorporate the features into their process and train field crews
Mobile applications, which appear very simple to the users, are in reality complex software and require careful integration with the receiving database for a range of complex use cases. This makes rolling out new mobile features challenging for both the developers and the users. Enhanced customer/developer communication along with a sandbox environment can go a long way towards solving some of the inherent issues with rapid innovations and updates associated with cloud and mobile software.
Take Aways
- In person feedback beats everything
- Communication is key.
- Software tools are available and can solve a lot of the common data management challenges, but know what you want, know the problem you are trying to solve, and know it will take some time and effort but the end result will significantly improve your business processes.
About the author—Bill Donaldson, Locus Technologies
Mr. Donaldson has 5 years experience in SaaS systems, performing Product Management and QA/QC of Locus Mobile iOS application and Locus’ Environmental Information Management system (EIM). While completing his B.S., Mr. Donaldson held several paid internships, where he configured a Relational GeoDatabase and a Database Management System (DBMS), for biological data entry.
Tips for choosing a GIS application for your environmental database
You can turbocharge your water data management by including a geographical information system (GIS) in your toolkit! Your data analysis efficiency also gets a huge boost if your data management system includes a GIS system “out of the box” because you won’t have to manually transfer data to your GIS. All your data is seamlessly available in both systems.
Not all GIS packages are created equal, though. Here are some tips to consider when looking at mapping applications for your environmental data:
1) Confirm that integration is built-in and thorough
Mapping is easy when properly integrated with your environmental database. You should not need extra filters or add-on programs to visualize your data. Look for built-in availability of features, such as “click to map”, that take the guesswork and frustration out of mapping for meaningful results.
Good integration means mapping is as easy as clicking a “show on map” button. In Locus EIM, you can run a data query and click “Show results on map” icon, change the default settings if desired, and instantly launch a detailed map with a range of query layers to review all chemicals at the locations of interest.
All the query results are presented as query layers, so you can review the results in detail. This map was created with the easy “show results on map” functionality, which anyone can use with no training.
2) Check for formatting customization options
Look for easy editing tools to change the label colors, sizes, fonts, positioning, and symbols. Some map backgrounds make the default label styles hard to read and diminish the utility of the map, or if you’re displaying a large quantity of data, you’ll almost certainly need to tweak some display options to make these labels more readable.
Default label styles are legible on this background, but they are a bit hard to read.
A few simple updates to the font color, font sizes, label offset, and background color make for much easier reading. Changes are made via easy-to-use menus and are instantly updated on the map, so you have total control to make a perfectly labeled map.
3) Look for built-in contouring for quick assessment of the extent of the spatial impact
Contours can be a great way to visually interpret the movement of contaminants in groundwater and is a powerful visualization tool. In the example below, you can clearly see the direction the plume is heading and the source of the problem. An integrated GIS with a contouring engine lets you go straight from a data query to a contour map—without export to external contouring or mapping packages. This is great for quick assessments for your project team.
Contour maps make it easy to visualize the source and extent of the plumes. They can be easily created with environmental database management systems that include basic contouring functionality.
4) Look for something easy to use that doesn’t require staff with specialized mapping knowledge
Many companies use sophisticated and expensive mapping software for their needs. But the people running those systems are highly trained and often don’t have easy access to your environmental data. For routine data review and analysis, simple is better. Save the expensive, stand-alone GIS for wall-sized maps and complex regulatory reports.
Here is a simple map (which is saved, so anyone can run it) showing today’s chlorine data in a water distribution system. You don’t have to wait for the GIS department to create a map when you use a GIS that’s integrated with your environmental database system. When data are updated daily from field readings, these maps can be incredibly helpful for operational personnel.
See your data in new ways with Locus GIS for environmental management.Locus offers integrated GIS/environmental data management solutions for organizations in many industries.
Find out more >
Get a demo of Locus GIS
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Taking the next steps
After viewing some of the many visualization possibilities in this blog, the next step is make some maps happen!
- Make sure your environmental data system has integrated mapping options.
- Make sure your sampling/evaluation/monitoring locations have a consistent set of coordinates. If you have a mixed bag of coordinate systems, you will need to standardize. Otherwise, your maps will not be meaningful. Here are some options to try, as well as some good resource sites:
- https://epsg.io/ (transformations)
- http://www.earthpoint.us/Convert.aspx (transformations)
- Start with a few easy maps—and build from there.
Happy mapping!
Tag Archive for: Water
Valley Water selects Locus Environmental Software for Data Collection and Management
Locus will provide water quality and analytical data management software for Valley Water
MOUNTAIN VIEW, Calif., 1 September 2020 — Locus Technologies (Locus), industry leader in water data management software, today announced that Valley Water (formerly Santa Clara Valley Water District) has chosen Locus environmental software for their data collection and management.
Valley Water has selected Locus’ environmental software, EIM, following consultant work Locus provided for the utility going back 14 years. They will seek to utilize Locus EIM as a laboratory database management system, and for data analytics. Locus EIM will be used to manage sample data for over 200 million gallons of drinking water consumed daily by over 2 million people in the district.
“Valley Water has an award-winning track record of bringing the highest-quality water to the Bay Area. Being local, we see the hard work that Valley Water puts into providing some of the best drinking water available anywhere. We are proud to be a part of that process,” said Wes Hawthorne, President of Locus.