Tag Archive for: Compliance

EHS Compliance Doesn’t Have to Be Difficult

Retire Your Environmental Paper Forms & Go Digital

paper-forms-excel-to-digital-locus-platform-environmental-data-laptop-simplify

I am constantly reminded by the number of calls we receive, that no matter how robust a SCADA and HMI system is, there is always a requirement for in-field O&M verifications and documentation. It’s almost universal and spans a myriad of industries, large and small, the need to monitor and record thousands of periodic (daily/per shift/weekly, etc.) routine readings/recordings at a prescribed frequency often recorded on pen to paper field forms. The same processes sometimes use “template” spreadsheets for data collection that are then emailed/placed on shared file servers or otherwise sent to some central location for review and post-processing. These processes are antiquated and subject to data quality and record-keeping challenges.  

It’s time for an upgrade! 

Electronic forms are great for collecting data and almost every business entity has built such forms in spreadsheets, word processing, or simple databases to collect the information. In addition, there is a software category of form builders, and they can certainly build forms. The question becomes is it a good fit to solve your business process issues?

Most customers have more sophisticated needs than simply collecting information on one or more custom forms – they want to do something with all the information collected far beyond what simple form builder tools can provide. Even customers with sophisticated spreadsheet forms, can’t manage them as they multiply exponentially or their Excel gurus retire. 

Here are some examples of where you may require software tools beyond a simple form builder: 

  • Collecting equipment readings on each shift at multiple locations and reporting the data to centralized management, who review the data, and look for trends/issues. 
  • Verifying and validating data at the point of data entry to eliminate data entry errors. 
  • Automatically visualizing (charts or tables) information in near real-time to make operations decisions. 
  • Sharing the information with others. 
  • Scheduling activities related to periodic or infrequent data collection events. 
  • Receiving notifications when actions are due. 
  • Automatically creating regulatory reports in prescribed formats. 
  • Creating complex workflows and audited approval processes. 
  • Creating intelligent forms with calculations based on past data or other criteria.

Locus Platform is a configurable platform with standard applications that are easy to configure to customers’ unique requirements. One of its many strengths is its powerful form builder capable of creating simple or complex forms with simple or sophisticated logic. So, for customers looking to move from paper and spreadsheet templates, it’s an excellent option to consider, especially if you require more than a simple “fill in the blank” form for transmittal using mobile devices. Best of all, the data are securely stored in a database structure for reporting and alternative business uses and analyses, compared to the almost impossible management of hundreds of spreadsheets or paper forms. 

Here are some examples where sophisticated forms are integrated with a flexible database: 

  • Water Utilities – Tracking chlorination and aerobic digestion processes with daily inputs/outputs with a monthly summary and chart and tracking well production across well fields. 
  • Water Utilities – Tracking periodic sewer discharges and water samples for permit compliance. 
  • Agriculture – Monitoring food processing equipment for compliance with optimum equipment opeating parameters for air permits. 
  • Pharmaceutical/Chemical Manufacturing Facilities – Tracking EHS daily, weekly, monthly, etc. investigations and in-house audits. 
  • Universities – tracking chemical inventories. 
  • Facility Engineering – Documenting O&M activities for groundwater treatment systems.
  • Electric Utilities – Monitoring water/energy/gas usage from old-style meters for sustainability reporting with data entry validation. 
  • Refineries and Terminals – Collecting O&M, usage, and wastewater data.

If you still rely on paper forms and template spreadsheets and are ready to streamline your process and enhance the value of your data, give us a call and we can show you a range of options that will retire the paper forms for good!  

 

Struggling to track your waste?

When looking for a GHG reporting program, there is one element that is typically overlooked. This short video gives us more insight.

Compliance Minute – Waste Profiles

When looking for a GHG reporting program, there is one element that is typically overlooked. This short video gives us more insight.

LCFS Pathways for Alternative Fuel

Locus Technologies, Nancy-Jeanne LeFevre walks through the process of identifying a project pathway boundary in this short video.

Compliance Minute – Waste Container Status Vlog

Chris De Cree, an EHS Implementation Manager from Locus Technologies walks us through our container tracking tool.

The Past, Present, and Future of EHS & ESG

To celebrate a milestone 25 years of success in EHS and ESG software development, we sat down with Locus President, Wes Hawthorne for a brief discussion. In this post, we ask him a series of questions highlighting the past, present and future of EHS and ESG.

1. What are the greatest challenges that environmental professionals are facing?

One of the persistent challenges we’ve seen for the past 25 years is that the responsibilities of environmental professionals are continually expanding. Previously, almost all environmental work was localized, with facility-level permits for air, water, waste, etc. That has expanded over the years to include new regulations and reporting requirements for sustainability, social metrics, and other new compliance areas, while the old facility-level programs still continue. This has led to more pressure on environmental managers to keep up with these programs, and increased reliance on tools to manage that information. That’s where Locus has always focused our effort, to make that ever-expanding workload more manageable with modern solutions.

2. What are the most interesting trends in EHS and ESG?

The current flood of interest in ESG is certainly notable as far as bringing corporate attention to the environmental field, as well as having requirements originate from the SEC here in the US. We have become accustomed to managing oversight from multiple regulatory bodies at the local, state, and federal level, but SEC would be a newcomer in our line of work. Their involvement will be accompanied by a range of new requirements that are common for the financial world, but would be unfamiliar to environmental staff.

Across other EHS fields, we are seeing increased demand for transparency in EHS functions. Overall, this is a positive move, as it brings more attention to EHS issues and develops a better EHS culture within organizations. But this also drives the need for better tools to make EHS information readily available across all levels of the organization.

3. What are the most disruptive technologies available today?

As far as technologies, the ones most likely to have significant impact in the environmental field are ones that don’t require a significant capital investment. Although there are definitely some practical advantages to installing smart monitoring devices and other new technologies, procuring the funding for those purchases is often difficult for environmental professionals. Fortunately, there are still many technologies that have already been implemented successfully in other fields, but only need to be adapted for environmental purposes. Even simple changes like using web-based software in place of spreadsheets can have a huge impact on efficiency. And we haven’t yet seen the full impact of the proliferation of mobile devices on EHS functions. We are still working on new ways to take advantage of mobile devices for data collection, analysis, and communication purposes.

4. What do you think are the biggest innovations of the last 25 years in our field?

We’ve seen a number of innovation milestones in the past 25 years, and while we didn’t invent SaaS, we’ve been largely responsible for adapting it and perfecting it for environmental purposes. One of the major innovations we’ve integrated into our products include online GIS tools where users can easily visualize their environmental data on maps without expensive desktop software. Another one was our fully configurable software platform with built-in form, workflow, and report builders tailored for environmental purposes, which allows anyone to build and deploy environmental software applications that exactly match their needs. There have been many other innovations we’ve incorporated into our software, but these two stand out as the most impactful.

5. Where do you see Environmental and ESG reporting in the future?

More and more, we are seeing all types of reporting being converted into pure data exchanges. Reports that used to include regulatory forms and text interpretations are being replaced with text or XML file submittals. This transition is being driven largely by availability of technology for EHS professionals to generate and read these files, but it is also promoted by regulatory agencies and other stakeholders receiving these reports. Stakeholders have less time to read volumes of interpretive text, and are becoming more skeptical of potential bias in how facts are presented in text. These are driving the need for more pure data exchanges, with increasing emphasis on quantifiable metrics. These types of reports are also more readily compared against regulatory or industry standards. For reporters, lengthy corporate reports with volumes of text and graphics are becoming less common, and the success of an organization’s programs will be increasingly reliant on robust data sets, since ultimately only the data will be reported.

6. What has been the key reason for Locus’ success for the past 25 years?

There are actually a few that immediately come to mind. One reason is the nature of our continually evolving products. By providing our solutions as SaaS, our software adapts with new environmental requirements, and with new technologies. If our software was still the same as it was 25 years ago, it simply wouldn’t be sufficient for today’s requirements. Since our software is updated multiple times each year, it is difficult to notice the incremental changes, but they can be readily seen if you compare today’s software with the original in 1997. And we’re committed to continuing the development of our products as environmental needs change.

The other primary reason for our success is our excellent staff and the environmental expertise we bring to our customers. We simply could not provide the same level of support without our team of environmental engineers, scientists, geologists, chemists, and an array of others. Having that real-world understanding of environmental topics is how we’ve maintained customer relationships for multiple decades. And our software only has value because it is maintained and operated by staff who appreciate the complexity and importance of environmental work.


Locus President Wes Hawthorne meets with Locus Platform dev team 2016Mr. Hawthorne has been with Locus since 1999, working on development and implementation of services and solutions in the areas of environmental compliance, remediation, and sustainability. As President, he currently leads the overall product development and operations of the company. As a seasoned environmental and engineering executive, Hawthorne incorporates innovative analytical tools and methods to develop strategies for customers for portfolio analysis, project implementation, and management. His comprehensive knowledge of technical and environmental compliance best practices and laws enable him to create customized, cost-effective and customer-focused solutions for the specialized needs of each customer.

Mr. Hawthorne holds an M.S. in Environmental Engineering from Stanford University and B.S. degrees in Geology and Geological Engineering from Purdue University. He is registered both as a Professional Engineer and Professional Geologist, and is also accredited as Lead Verifier for the Greenhouse Gas Emissions and Low Carbon Fuel Standard programs by the California Air Resources Board.

 

Top 10 OSHA Cited Violations of 2020

OSHA has released their list of the ten most cited violations of the 2020 fiscal year. The same mistakes and mishaps from years before are still here, though some have moved around from last year. They are:

  1. Fall Protection – General Requirements (1926.501)
  2. Hazard Communication (1910.1200)
  3. Respiratory Protection (1910.134)
  4. Scaffolding – General Requirements (1926.451)
  5. Ladders (1926.1053)
  6. Control of Hazardous Energy – Lockout/Tagout (1910.178)
  7. Powered Industrial Trucks (1910.178)
  8. Fall Protection – Training Requirements (1926.503)
  9. Personal Protective and Lifesaving Equipment – Eye and Face Protection (1926.102)
  10. Machine Guarding– General Requirement (1910.212)

Locus can help your organization prevent, report, and track these workplace mishaps. From configurable smart notifications to follow-up assignments when accidents, near misses, or when other incidents are logged, Locus EHS&S compliance software offers assurance that your safety procedures can be followed promptly and correctly.

See our Health & Safety App.

 

Top 10 Enhancements to Locus EHS Compliance Software in 2020

Let’s take a look back on the most exciting new features and changes made in Locus Platform during 2020!