Tag Archive for: Compliance

Retire Your Environmental Paper Forms & Go Digital

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I am constantly reminded by the number of calls we receive, that no matter how robust a SCADA and HMI system is, there is always a requirement for in-field O&M verifications and documentation. It’s almost universal and spans a myriad of industries, large and small, the need to monitor and record thousands of periodic (daily/per shift/weekly, etc.) routine readings/recordings at a prescribed frequency often recorded on pen to paper field forms. The same processes sometimes use “template” spreadsheets for data collection that are then emailed/placed on shared file servers or otherwise sent to some central location for review and post-processing. These processes are antiquated and subject to data quality and record-keeping challenges.  

It’s time for an upgrade! 

Electronic forms are great for collecting data and almost every business entity has built such forms in spreadsheets, word processing, or simple databases to collect the information. In addition, there is a software category of form builders, and they can certainly build forms. The question becomes is it a good fit to solve your business process issues?

Most customers have more sophisticated needs than simply collecting information on one or more custom forms – they want to do something with all the information collected far beyond what simple form builder tools can provide. Even customers with sophisticated spreadsheet forms, can’t manage them as they multiply exponentially or their Excel gurus retire. 

Here are some examples of where you may require software tools beyond a simple form builder: 

  • Collecting equipment readings on each shift at multiple locations and reporting the data to centralized management, who review the data, and look for trends/issues. 
  • Verifying and validating data at the point of data entry to eliminate data entry errors. 
  • Automatically visualizing (charts or tables) information in near real-time to make operations decisions. 
  • Sharing the information with others. 
  • Scheduling activities related to periodic or infrequent data collection events. 
  • Receiving notifications when actions are due. 
  • Automatically creating regulatory reports in prescribed formats. 
  • Creating complex workflows and audited approval processes. 
  • Creating intelligent forms with calculations based on past data or other criteria.

Locus Platform is a configurable platform with standard applications that are easy to configure to customers’ unique requirements. One of its many strengths is its powerful form builder capable of creating simple or complex forms with simple or sophisticated logic. So, for customers looking to move from paper and spreadsheet templates, it’s an excellent option to consider, especially if you require more than a simple “fill in the blank” form for transmittal using mobile devices. Best of all, the data are securely stored in a database structure for reporting and alternative business uses and analyses, compared to the almost impossible management of hundreds of spreadsheets or paper forms. 

Here are some examples where sophisticated forms are integrated with a flexible database: 

  • Water Utilities – Tracking chlorination and aerobic digestion processes with daily inputs/outputs with a monthly summary and chart and tracking well production across well fields. 
  • Water Utilities – Tracking periodic sewer discharges and water samples for permit compliance. 
  • Agriculture – Monitoring food processing equipment for compliance with optimum equipment opeating parameters for air permits. 
  • Pharmaceutical/Chemical Manufacturing Facilities – Tracking EHS daily, weekly, monthly, etc. investigations and in-house audits. 
  • Universities – tracking chemical inventories. 
  • Facility Engineering – Documenting O&M activities for groundwater treatment systems.
  • Electric Utilities – Monitoring water/energy/gas usage from old-style meters for sustainability reporting with data entry validation. 
  • Refineries and Terminals – Collecting O&M, usage, and wastewater data.

If you still rely on paper forms and template spreadsheets and are ready to streamline your process and enhance the value of your data, give us a call and we can show you a range of options that will retire the paper forms for good!  

Want to learn more about Locus Software Solutions? Reach out to our product specialists today!

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    Struggling to track your waste?

    When looking for a GHG reporting program, there is one element that is typically overlooked. This short video gives us more insight.

    Compliance Minute – Waste Profiles

    When looking for a GHG reporting program, there is one element that is typically overlooked. This short video gives us more insight.

    LCFS Pathways for Alternative Fuel

    Locus Technologies, Nancy-Jeanne LeFevre walks through the process of identifying a project pathway boundary in this short video.

    Compliance Minute – Waste Container Status Vlog

    Chris De Cree, an EHS Implementation Manager from Locus Technologies walks us through our container tracking tool.

    The Past, Present, and Future of EHS & ESG

    To celebrate a milestone 25 years of success in EHS and ESG software development, we sat down with Locus President, Wes Hawthorne for a brief discussion. In this post, we ask him a series of questions highlighting the past, present and future of EHS and ESG.

    1. What are the greatest challenges that environmental professionals are facing?

    One of the persistent challenges we’ve seen for the past 25 years is that the responsibilities of environmental professionals are continually expanding. Previously, almost all environmental work was localized, with facility-level permits for air, water, waste, etc. That has expanded over the years to include new regulations and reporting requirements for sustainability, social metrics, and other new compliance areas, while the old facility-level programs still continue. This has led to more pressure on environmental managers to keep up with these programs, and increased reliance on tools to manage that information. That’s where Locus has always focused our effort, to make that ever-expanding workload more manageable with modern solutions.

    2. What are the most interesting trends in EHS and ESG?

    The current flood of interest in ESG is certainly notable as far as bringing corporate attention to the environmental field, as well as having requirements originate from the SEC here in the US. We have become accustomed to managing oversight from multiple regulatory bodies at the local, state, and federal level, but SEC would be a newcomer in our line of work. Their involvement will be accompanied by a range of new requirements that are common for the financial world, but would be unfamiliar to environmental staff.

    Across other EHS fields, we are seeing increased demand for transparency in EHS functions. Overall, this is a positive move, as it brings more attention to EHS issues and develops a better EHS culture within organizations. But this also drives the need for better tools to make EHS information readily available across all levels of the organization.

    3. What are the most disruptive technologies available today?

    As far as technologies, the ones most likely to have significant impact in the environmental field are ones that don’t require a significant capital investment. Although there are definitely some practical advantages to installing smart monitoring devices and other new technologies, procuring the funding for those purchases is often difficult for environmental professionals. Fortunately, there are still many technologies that have already been implemented successfully in other fields, but only need to be adapted for environmental purposes. Even simple changes like using web-based software in place of spreadsheets can have a huge impact on efficiency. And we haven’t yet seen the full impact of the proliferation of mobile devices on EHS functions. We are still working on new ways to take advantage of mobile devices for data collection, analysis, and communication purposes.

    4. What do you think are the biggest innovations of the last 25 years in our field?

    We’ve seen a number of innovation milestones in the past 25 years, and while we didn’t invent SaaS, we’ve been largely responsible for adapting it and perfecting it for environmental purposes. One of the major innovations we’ve integrated into our products include online GIS tools where users can easily visualize their environmental data on maps without expensive desktop software. Another one was our fully configurable software platform with built-in form, workflow, and report builders tailored for environmental purposes, which allows anyone to build and deploy environmental software applications that exactly match their needs. There have been many other innovations we’ve incorporated into our software, but these two stand out as the most impactful.

    5. Where do you see Environmental and ESG reporting in the future?

    More and more, we are seeing all types of reporting being converted into pure data exchanges. Reports that used to include regulatory forms and text interpretations are being replaced with text or XML file submittals. This transition is being driven largely by availability of technology for EHS professionals to generate and read these files, but it is also promoted by regulatory agencies and other stakeholders receiving these reports. Stakeholders have less time to read volumes of interpretive text, and are becoming more skeptical of potential bias in how facts are presented in text. These are driving the need for more pure data exchanges, with increasing emphasis on quantifiable metrics. These types of reports are also more readily compared against regulatory or industry standards. For reporters, lengthy corporate reports with volumes of text and graphics are becoming less common, and the success of an organization’s programs will be increasingly reliant on robust data sets, since ultimately only the data will be reported.

    6. What has been the key reason for Locus’ success for the past 25 years?

    There are actually a few that immediately come to mind. One reason is the nature of our continually evolving products. By providing our solutions as SaaS, our software adapts with new environmental requirements, and with new technologies. If our software was still the same as it was 25 years ago, it simply wouldn’t be sufficient for today’s requirements. Since our software is updated multiple times each year, it is difficult to notice the incremental changes, but they can be readily seen if you compare today’s software with the original in 1997. And we’re committed to continuing the development of our products as environmental needs change.

    The other primary reason for our success is our excellent staff and the environmental expertise we bring to our customers. We simply could not provide the same level of support without our team of environmental engineers, scientists, geologists, chemists, and an array of others. Having that real-world understanding of environmental topics is how we’ve maintained customer relationships for multiple decades. And our software only has value because it is maintained and operated by staff who appreciate the complexity and importance of environmental work.


    Locus President Wes Hawthorne meets with Locus Platform dev team 2016Mr. Hawthorne has been with Locus since 1999, working on development and implementation of services and solutions in the areas of environmental compliance, remediation, and sustainability. As President, he currently leads the overall product development and operations of the company. As a seasoned environmental and engineering executive, Hawthorne incorporates innovative analytical tools and methods to develop strategies for customers for portfolio analysis, project implementation, and management. His comprehensive knowledge of technical and environmental compliance best practices and laws enable him to create customized, cost-effective and customer-focused solutions for the specialized needs of each customer.

    Mr. Hawthorne holds an M.S. in Environmental Engineering from Stanford University and B.S. degrees in Geology and Geological Engineering from Purdue University. He is registered both as a Professional Engineer and Professional Geologist, and is also accredited as Lead Verifier for the Greenhouse Gas Emissions and Low Carbon Fuel Standard programs by the California Air Resources Board.

    Want to discuss EHS and ESG solutions with our product specialists? Contact us today!

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      Top 10 OSHA Cited Violations of 2020

      OSHA has released their list of the ten most cited violations of the 2020 fiscal year. The same mistakes and mishaps from years before are still here, though some have moved around from last year. They are:

      1. Fall Protection – General Requirements (1926.501)
      2. Hazard Communication (1910.1200)
      3. Respiratory Protection (1910.134)
      4. Scaffolding – General Requirements (1926.451)
      5. Ladders (1926.1053)
      6. Control of Hazardous Energy – Lockout/Tagout (1910.178)
      7. Powered Industrial Trucks (1910.178)
      8. Fall Protection – Training Requirements (1926.503)
      9. Personal Protective and Lifesaving Equipment – Eye and Face Protection (1926.102)
      10. Machine Guarding– General Requirement (1910.212)

      Locus can help your organization prevent, report, and track these workplace mishaps. From configurable smart notifications to follow-up assignments when accidents, near misses, or when other incidents are logged, Locus EHS&S compliance software offers assurance that your safety procedures can be followed promptly and correctly.

      [sc_button link=”/applications/ehs-compliance/health-safety-incidents/” text=”See our Health & Safety App” link_target=”_self” color=”#FFFFFF” background_color=”#52a6ea” centered=”1″]

       

      Top 10 Enhancements to Locus EHS Compliance Software in 2020

      Let’s take a look back on the most exciting new features and changes made in Locus Platform during 2020!

      Unified EHS Platform: Enter Once, Report to Many

      Is your organization still using multiple software systems for EHS&S when you can (and should) be using one robust and unified platform? Unify your compliance, sustainability, water, air, and environmental data with Locus’ cloud platform for EHS&S. It’s easier, cheaper, and more efficient.

      Unified EHS Platform - Infographic

      With Locus Platform, you can easily and securely feed all of your different EHS data sources to the cloud via a wide array of import options. You will then be able to analyze and report to virtually any regulatory agency, meeting any specific requirements they may have. We believe in making EHS compliance simpler.

      Contact us to see Locus’ Unified EHS Platform in action

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        Indirect Impacts of COVID-19 on EHS Industry

        For the better part of 2020, it’s safe to say that predominant changes to our daily lives have been brought on by COVID-19 and the associated response measures. This is certainly true for those of us working in the EHS field. EHS workers have an active role on the front lines, preparing our workplaces with new safety measures, including social distancing signage, training, and personal protective equipment (PPE).

        Impacts of COVID-19 on EHS | Locus

        Beyond those direct response actions, the realities of the ‘new normal’ have already impacted how other compliance and sustainability programs are implemented.  And for good reason… many of the routine activities like inspections and onsite data collections now have a new safety issue to consider. Even with all the new protective measures we’ve implemented to address this pandemic, there remains some unavoidable added health risk caused simply by staff presence and interaction. For activities that are not mandated by a permit or regulatory requirement, the benefit of continuing those activities must now be weighed against the added health risk.  For example, a daily waste inventory walkthrough may have been a standard routine for many EHS managers to collect data on waste generation as a key performance indicator. The value of that data collection effort may now be called into question, since it may increase travel and contact between staff. Depending on the value of those optional activities, some may be temporarily suspended simply because they are not worth the additional risk to health and safety 

        For compliance requirements, this situation is more complex, due to the involvement and oversight of the applicable regulatory agency. The ultimate decision about whether a compliance activity must proceed generally lies with the regulator. The majority of EHS managers initially proceeded with meeting all their obligations without any changes.  Although there are many applicable state and local ordinances and shelter-in-place orders related to COVID-19 that prohibited normal business operations, most of them include exceptions for activities that are ‘essential’ or required to maintain compliance with other regulatory programs.  Public agencies have made very few blanket decisions to waive requirements for regulatory programs, even when they conflict with those local ordinances.

        Manager in hardhat looking over his factory-Locus automation and sensors solutions prepare your organization for the Internet of Things

        Despite the lack of a uniform response from agencies about whether or how compliance programs should be modified to accommodate COVID-19 precautions, I’ve observed several cases where regulatory staff have been given some level of authority and discretion to suspend or modify requirements. This is happening at federal, state, and local levels for various regulatory programs ranging from Superfund to GHG programs to land use covenants.  I’ve experienced required deadlines delayed on remediation projects, modified approaches accepted for health risk mitigation, and on-site inspections postponed or drastically modified to accommodate social distancing. Any of these changes would have been unthinkable just a few months earlier.  But now the regulators are seriously considering whether the continued enforcement of these requirements would create a potential health risk, and how their agency would defend their decision if the implementation of their requirements impacted someone’s health.

        This ad hoc approach to compliance modifications brings its own new challenges for EHS managers, most of whom have detailed programs to track their efforts and ensure they stay on top of all the applicable compliance programs. Most of the regulatory programs that we work in have been in place for many years or decades, so the systems we’ve built up for those programs have been operating with minimal deviation for a long time.  But now, in addition to the original set of requirements we’ve been implementing, we have new modified versions to track. In all the cases I’ve observed, the original requirements aren’t officially edited by the agency. Rather, the agency staff have issued temporary amendments in the form of a letter, memo, or email.   So EHS managers will need to maintain the original requirements as well as the approved modifications in these various formats. Regulators are still planning that eventually these COVID-19 precautions will be lifted, so they can get back to the ‘old normal’ with the previous requirements we’ve implemented for years. This means that we can’t just overwrite the requirements in our compliance program, so we stay prepared to revert to the original official requirements if/when that happens.

        Engineer with tablet and oil rig tower- Locus software solutions for the Energy, Oil & Gas industries

        The long-term impact of these compliance modifications is yet to be seen.  The COVID-19 pandemic has forced more thought to be put into the cost/benefit of routine EHS activities. This is true not just for EHS managers but for regulators as well.   

        Since many EHS compliance programs have been largely unchanged for years, this is a rare opportunity to rethink or update those requirements. Technology has advanced significantly since many EHS requirements were written. This technology offers better and safer methods to achieve the same objectives. For example, I’ve attended several remote EHS inspections over the past few months, which were previously conducted in person. And after those inspections were completed, I can’t think of anything that was reduced or lost in terms of oversight.  For some facilities, I’ve also seen remote automated monitoring used in place of manual field measurements, where it was previously only considered supplemental to the required manual data collection. Although the regulations technically required this work to be done in person, the remote versions were just as effective, and completely avoided the added health risks associated with physical gathering and travel.

        So instead of wondering ‘When can we go back to the old normal?’ we might ask ‘Should we go back to the old normal?’  The regulatory programs we work with were designed to be protective of human health and the environment, but they were also mostly developed when things like handheld phones with live video were present only in science fiction.  Obviously, these technologies are not new anymore, but this situation has provided an unprecedented opportunity to implement these alternatives, and ultimately confirm that they can be just as protective as the former methods they replaced.  In addition to the cost savings that these options provide, there is a very real safety concern that they circumvent. And while cost-effectiveness is usually a difficult point on which to drive regulatory change, a safety issue is harder to dismiss.

        EHS Hardhats and Jackets

        While it still may be a while before we reach the end of this pandemic, there’s a lot we have already learned about how resilient EHS programs can accommodate this kind of major event. If we use this opportunity to engage with regulators, and closely review and update our programs, there’s no doubt they will only become stronger and better suited to the modern workplace and way of life.

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        Tag Archive for: Compliance

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